First Payment Reminder Email – Simple Message

Your first payment reminder should be brief, polite, and focused on the facts. Use this template as soon as an invoice passes its due date to give the client a gentle nudge—without causing friction.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}} due
Due date {{DueDate}} clearly stated
Direct payment link {{PayLink}}
Brief / single ask: can you confirm payment timing?
Contact closing with {{YourName}} and {{Company}}

How to use

Copy/paste template

Hi {{ClientName}},

Just a quick reminder that invoice #{{InvoiceNumber}} for {{Amount}} was due {{DueDate}}.

If payment has already been sent, please disregard this note. Otherwise, you can pay here: {{PayLink}}.

Let me know if you have any questions.

Best,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If payment is made, always confirm receipt as a closing reply.
If no response in 1-2 days, send a more direct, date-driven message.
Don’t apologize for reminding—keep the tone factual.
Don’t make threats or mention escalation this early.
Do not add additional team members unless absolutely necessary.

FAQ

Yes, it’s standard practice and keeps your receivables on schedule. Most clients appreciate the nudge.