Third Notice Overdue Invoice Email Templates

The third notice is where you stop tolerating ambiguity. Use these templates to require payment now or a written commitment with an exact date.

When to use / when to send

• Use after the first and second reminders did not produce payment or a reliable scheduled date.
• Best when the invoice is 10–21 days overdue and you’re preparing to escalate.
• Tone should be firm and procedural, not emotional or accusatory.
• Goal is simple: pay via {{PayLink}} or confirm a specific date by {{ReplyByDate}}.
• If they still ignore you, follow with a deadline email using {{DeadlineDate}} and call via {{Phone}}.

Checklist / what to include

• Invoice #{{InvoiceNumber}} and amount {{Amount}} (due {{DueDate}})
• Statement that prior reminders were sent and payment is still outstanding
• Pay link {{PayLink}} as the primary action
• Require an exact payment date if not paying today
• Ask for confirmation by {{ReplyByDate}}

Copy/paste templates

How to use these templates

Recommended timing / follow-up plan

• Send third notice early in the week for maximum response time
• If no reply within 24 hours: send one short bump in-thread
• Next business day: call and ask for the scheduled payment date
• Set {{DeadlineDate}} in writing if they won’t commit
• Escalate after the deadline with a final demand message

Best practices / common mistakes

• Do: keep it factual and consistent with prior messages
• Do: ask for the scheduled date, not status updates
• Don’t: threaten actions you won’t take
• Don’t: accept “next week” without a day
• Do: route to the approver if the contact can’t commit

FAQ

Related templates

• Second notice overdue invoice email
• 14 day overdue escalation email
• Collections warning email before collections
• Final demand payment email deadline