Final Demand for Payment Email Templates With a Deadline

A final demand should be calm, specific, and tied to a date you’ll enforce. Use these templates to request immediate payment or a written plan by a firm deadline.

When to use / when to send

• Use when the invoice has been overdue long enough that informal reminders are no longer working.
• Best after you’ve attempted multiple emails and at least one call/voicemail.
• Use when you’re ready to set a final resolution deadline ({{DeadlineDate}}) and follow through.
• If the client is responsive but cash-constrained, pair this with a payment plan option instead of threats.
• Send early in the week so the deadline isn’t lost over a weekend.

Checklist / what to include

• Invoice #{{InvoiceNumber}}, amount {{Amount}}, due {{DueDate}}
• Final deadline: resolve by {{DeadlineDate}}
• Two options: pay via {{PayLink}} or provide a written plan
• Reply requirement: confirm by {{ReplyByDate}}
• Direct contact {{Phone}} for same-day resolution

Copy/paste templates

Recommended timing / follow-up plan

• Send final demand with a clear {{DeadlineDate}} and one pay link
• Call the same day and reference the deadline
• Send a short recap email after the call confirming what was said
• One final bump 48 hours before {{DeadlineDate}}
• After {{DeadlineDate}}, follow through with the next step you stated

Best practices / common mistakes

• Do: set one deadline you’re prepared to enforce
• Do: keep language process-based and consistent
• Don’t: over-explain the history—invoice facts are enough
• Don’t: add multiple deadlines that confuse the recipient
• Do: offer a written plan option to reduce “no” responses

FAQ

Related templates

• 14 day overdue escalation email
• Collections warning email before collections
• Payment plan request email
• Overdue invoice voicemail script