Friendly Payment Reminder Email Template

When you want to nudge without friction, keep it short, assume good intent, and ask for a date.

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When to use a friendly reminder

  • First follow-up after due date (or right before due if you do gentle nudges).
  • When you suspect it’s simply forgotten or stuck in approval.
  • When you want to preserve goodwill while still getting a date.

Copy/paste template

Friendly reminder — simple date ask

Make it work better

  • Keep it to 3–6 lines.
  • One ask only: “When is it scheduled?”
  • Offer help: PO/receipt/details.
  • Avoid multiple questions in the same email.

FAQ

If your clients are busy and it’s normal in your industry, a short pre-due nudge can reduce late payments.

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