Short Payment Reminder Email After Holiday

After a holiday, reminders get lost—or ignored. Use this short, polite template to nudge overdue payments back on track, with a focus on next available payment runs.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and overdue date {{DueDate}}
Brief mention of the holiday (e.g. ‘after the long weekend’)
Direct ask: pay now or confirm the pay date
Prominent pay link {{PayLink}} and phone number {{Phone}} if urgent

How to use

Copy/paste template

Hi {{Name}},

Hope you had a good holiday. Just following up on invoice #{{InvoiceNumber}} (overdue since {{DueDate}}). Could you confirm the payment date or use this link: {{PayLink}}?

If you have questions or need to discuss, please call me at {{Phone}}.

Thank you, {{YourName}}

Follow-up plan + common mistakes

If no response, follow up one last time within 2 business days
Don’t over-explain or dwell on the holiday
If paid, confirm closed status and update your AP thread
Avoid sending on the holiday itself—wait until business hours

FAQ

Yes—many AP teams return to full inboxes. A short, polite reminder gets attention without causing friction.