Invoice Reminder Emails After a Holiday Weekend

Holiday weekends create inbox pileups and missed approvals. Use these templates to nudge payment without blame and get a scheduled pay date fast.

When to use / when to send

• Use the first business morning after a holiday weekend when invoices commonly slip.
• Best for invoices due on {{DueDate}} or that became overdue during the holiday period.
• Tone should be neutral and helpful: assume it was missed, not avoided.
• Goal is to get payment today via {{PayLink}} or a confirmed scheduled date in writing.
• If you don’t get a response after one bump, switch channels and call using {{Phone}}.

Checklist / what to include

• Invoice #{{InvoiceNumber}} and amount {{Amount}}
• Reference timing: due {{DueDate}} and post-holiday follow-up
• One CTA: pay via {{PayLink}}
• Ask for the scheduled pay date if not paying today
• Request a reply by {{ReplyByDate}}

Copy/paste templates

How to use these templates

Recommended timing / follow-up plan

• Day 0 (first business day after holiday): send the post-holiday reminder
• If no reply in 24 hours: send one short bump in the same thread
• Next business day: call and ask for the scheduled payment date
• If still vague: request an exact date and set {{DeadlineDate}}
• After {{DeadlineDate}}: move to escalation messaging consistently

Best practices / common mistakes

• Do: assume backlog and keep it friendly but specific
• Do: ask for the scheduled date, not “any update?”
• Don’t: blame the holiday or sound sarcastic
• Don’t: send multiple reminders the same day
• Do: switch to phone if you can’t get a date by email

FAQ

Related templates

• Invoice due today reminder email
• Accounts payable status check email
• Second notice overdue invoice email
• Final demand payment email deadline