Reminder Email for Approved Invoice Not Released from Hold

Sometimes, invoices are ‘approved’ but not released from hold for payment—even after follow-up. Use this for a direct, actionable nudge to AP or billing.

When to use / when to send

Checklist / what to include

• Explicit mention of invoice #{{InvoiceNumber}}, {{Amount}}, and original due date {{DueDate}}
• Reference previous approval notice, but state it’s not yet released
• Ask directly who can authorize final release or provide release date
• Include pay link {{PayLink}} for immediate payment
• Reply-by date for confirmation

How to use

Copy/paste template

Follow-up plan + common mistakes

• If AP cannot release, escalate to the billing manager immediately
• If release date is given, confirm in writing and monitor follow-through
• Don’t let the thread lapse after ‘processing’ updates—follow up every 2 days
• Don’t accept “waiting for batch/run” for multiple cycles without proof
• Don’t CC unrelated parties—keep the loop focused and direct

FAQ

Related templates

• Invoice reminder email for approval hold
• AP invoice processing status followup
• Accounts payable follow-up after payment run day
• Partial payment follow-up strategy
• No response follow-up email