Invoice Reminder Email for Approval Hold

“Waiting on approval” is a stall unless you force ownership. Use this to identify the approver, remove blockers, and get a real payment date.

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Starter

$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Due date {{DueDate}} and note: invoice is held for approval
Ask for approver name + expected approval date
Ask for post-approval payment run date
Include {{PayLink}} if immediate payment is possible

How to use

Copy/paste template

Hi {{Name}},

Following up on invoice #{{InvoiceNumber}} for {{Amount}}, due {{DueDate}}.

You mentioned this is on approval hold. Can you confirm:
1) who the approver is, and the expected approval date, and
2) the date payment will be scheduled after approval?

If it can be paid immediately, here is the link: {{PayLink}}.

Please reply by {{ReplyByDate}}.

Thanks,
{{YourName}}
{{Company}}
{{Phone}}

Follow-up plan + common mistakes

If no reply in 24–48 hours, bump once asking only for the approver name
Call and ask, “Who can approve invoice #{{InvoiceNumber}} today?”
After approval, immediately request the scheduled payment run date
Don’t accept “waiting for approval” without an owner and target date
Avoid long explanations—approval teams need concise requests
If it drifts, set {{DeadlineDate}} and escalate

FAQ

They often sit with the wrong owner or missing info. Asking for the approver name and target approval date speeds resolution.