Net 30 Payment Reminder Email Templates (Day 31–45)

Net 30 is common—and so are late payments. These templates help you follow up calmly, get a date, and escalate if needed.

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When to send a Net 30 reminder

Day 31–33: polite check-in (assume it’s a process delay).
Day 37–40: firm request for a committed payment date.
Day 45: escalation-ready message (still factual, no drama).

Copy/paste email templates (Day 31, 38, 45)

Day 31 — Polite, process-friendly

Hi {{Name}},

Hope you’re well. Quick check—Invoice {{InvoiceNumber}} ({{Amount}}) was due {{DueDate}}. Is this scheduled on your side?

If there’s a PO step or anything needed from me, tell me what to send and I’ll handle it today.

Thanks,
{{YourName}}

Day 38 — Firm date request

Hi {{Name}},

Following up on Invoice {{InvoiceNumber}} ({{Amount}}), overdue since {{DueDate}}.

Can you confirm the exact payment date? If it’s blocked internally, please share what’s needed to unblock it.

Regards,
{{YourName}}

Day 45 — Next-step notice

Hi {{Name}},

We still don’t have confirmation for Invoice {{InvoiceNumber}} ({{Amount}}).

Please reply today with proof of payment or a firm committed payment date. Without that, we’ll need to proceed with the next step in our process.

Best,
{{YourName}}

Make it work better (fast tips)

Use a calm tone: treat it like a solvable admin issue.
Ask for the AP contact if the person isn’t the payer.
Avoid long threads—keep each email scannable.
State the next step as a process, not a threat.

FAQ

Yes—Day 31 is overdue, but you can keep the first message friendly and process-focused.

Net 30 Payment Reminder Email Templates (Day 31–45)

When to send a Net 30 reminder

Copy/paste email templates (Day 31, 38, 45)

Make it work better (fast tips)

FAQ

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