Past Due Invoice Reminder for Approval Delay

Approval bottlenecks stall payment, even when clients want to pay. Use this template to nudge for invoice approval and get your payment process back on track.

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$39

One-time payment for a basic reminder pack.

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Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, {{Amount}}, due {{DueDate}}
Direct note requesting approval status
Request name or contact for the approver
Pay link {{PayLink}} for immediate payment if approved
Reply-by date {{ReplyByDate}}
Contact details ({{YourName}}, {{Company}})

How to use

Copy/paste template

Hi {{Name}},

Invoice #{{InvoiceNumber}} for {{Amount}} was due {{DueDate}} but is pending approval.

Could you update us on the status and let us know who can approve this for prompt payment?

If already approved, you can pay via {{PayLink}}. Please reply by {{ReplyByDate}}.

Thanks,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If no reply, ask again for direct approver contact
If approval confirmed, resend payment confirmation and link
If process unclear, ask AP for specifics on approval steps
Don’t CC random staff—target decision-makers
Don’t change subject line—keep thread consistent

FAQ

Ask AP directly. If unsure, request the name/contact of the person responsible to approve.