AP Approval Confirmation Request Email Template

Use an AP approval confirmation email to nudge AP teams for exact status and get invoices scheduled. This template prompts for immediate written confirmation.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and date issued {{IssueDate}}
• Direct Yes/No question: is this approved?
• If not, who approves/payments?
• Reply-by date {{ReplyByDate}}
• Alternate contact info if needed

How to use

Copy/paste template

Follow-up plan + common mistakes

• If you get ‘pending’ or silence, escalate to finance or the AP owner
• If approved, reply confirming the payment date
• Don’t rely on portals/status pages alone—always get written confirmation
• Don’t accept vague language—ask for direct answers in writing

FAQ

Related templates

• AP invoice processing status email
• Accounts payable follow-up email
• No response follow-up email
• Accounts payable confirmation request email template
• Vendor setup missing info email