Invoice Approval Delay Email Template

If your invoice is stalled in approval, use this invoice approval delay email template to nudge AP and get your payment moving again.

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Starter

$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Submitted date {{SubmittedDate}}
Name or department of approver, if known
Request for updated approval status
Reply deadline {{ReplyByDate}}

How to use

Copy/paste template

Hi {{Name}},

We are following up on invoice #{{InvoiceNumber}} for {{Amount}}, submitted on {{SubmittedDate}}.

Could you please confirm the current approval status and the next step needed to release payment?

If not approved yet, let us know if additional information is required.

Please reply by {{ReplyByDate}}.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If no reply by {{ReplyByDate}}, escalate to the finance or operations lead.
If status is still ‘pending’, request a clear approval timeline.
Don’t copy unrelated managers initially.
Document all delay reasons.
Don’t wait more than 3 business days for updates.

FAQ

Start with AP, then escalate to the finance or department lead if no clear update after the deadline.