Invoice Reminder Email for Payment Term Change

If payment terms changed for a client, clarity is essential. Use this template to remind them of the new terms, outline what’s due, and request a payment date.

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$39

One-time payment for a basic reminder pack.

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Pro

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Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, amount {{Amount}}
Previous and new terms clearly stated
New due date {{DueDate}}
Direct payment link {{PayLink}}
Ask: confirm payment date or pay now

How to use

Copy/paste template

Hi {{Name}},

A quick reminder: our payment terms have recently changed to {{NewTerms}} for this account. Invoice #{{InvoiceNumber}} for {{Amount}} is due {{DueDate}}.

Please complete payment here: {{PayLink}}, or reply with the scheduled payment date.

Let me know if you have any questions.
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If they challenge the new terms, reply with a brief explanation and restate the invoice due date
Never ignore confusion on terms—clarify before requesting payment
Always confirm any payment date in writing
Don’t rewrite the policy in every follow-up—keep it short and reference previous notice
Don’t allow the due date to drift because of a term disagreement

FAQ

Clarify when the change took effect, and enforce it on future invoices only if needed for goodwill.