Accounts Payable Date Confirmation Request Email

When you need a firm date from accounts payable, use a date confirmation request email. This keeps your reminder process factual and prevents excuses about internal processing windows.

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$39

One-time payment for a basic reminder pack.

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$89

Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and current amount {{Amount}}
Original due date {{DueDate}}
Direct ask for exact payment date
Pay link {{PayLink}}
Your direct contact info for reply

How to use

Copy/paste template

Hi {{Name}},

Following up regarding invoice #{{InvoiceNumber}} for {{Amount}}, due {{DueDate}}. Can you confirm the exact date payment will be released?

If it can be paid today, here is the pay link: {{PayLink}}.

Please reply back with the scheduled payment date.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If AP says 'processing,' ask specifically for the pay date
If they avoid giving a date, call AP and request confirmation from the manager
If they provide a date, confirm it back and monitor on expected day
Don’t create new threads for each reply—keep all communication in one chain
Don’t threaten escalation unless you're prepared for action

FAQ

A date is actionable and removes ambiguity; it signals the invoice is actually scheduled in their system.