WhatsApp Payment Reminder Message Sequence

Tired of ignored invoice emails? Try WhatsApp for fast, direct payment reminders. These WhatsApp message templates keep you professional, persistent, and results-driven—perfect for overdue invoices. Templates only — not legal advice.

Generate free preview

Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

When your client routinely responds faster to WhatsApp than email.
After emails or calls have gone unanswered.
If the client requested invoice reminders via WhatsApp.
When payment is overdue by 2–10 days and urgency is rising.
To provide a quick payment link on a mobile device.
For informal client relationships where WhatsApp is normal.

Checklist / what to include

Invoice #{{InvoiceNumber}} and exact amount.
Original due date {{DueDate}}.
Short, polite language with purpose clear upfront.
Direct pay link (mobile-friendly).
Ask for payment date if ‘pay now’ is not possible.
AP or decision-maker’s WhatsApp number.
Include your phone/email for follow-up.
Respect time zones—don’t message late at night.
Keep message under 400 characters.

Copy/paste templates

Hi {{Name}}, hope you’re well! Quick reminder: Invoice #{{InvoiceNumber}} ({{Amount}}), due {{DueDate}}, is still unpaid. Can you confirm the payment date or pay here: {{PayLink}}? Thanks!

Hi {{Name}}, touching base about Invoice #{{InvoiceNumber}}—still showing unpaid. Could you let me know if it’s scheduled? Pay: {{PayLink}} If any issue, message me back!

Hi {{Name}}, we need a payment date or confirmation on Invoice #{{InvoiceNumber}}. Please reply or pay at {{PayLink}}. Reply ASAP so we can update our records.

Hi {{Name}}, this is our final reminder before we escalate Invoice #{{InvoiceNumber}}. Please pay here {{PayLink}} or reply with your pay date by {{ReplyByDate}}.

Invoice #{{InvoiceNumber}} pay link: {{PayLink}}. Please confirm when done. Thanks!

Hi {{Name}}, can AP confirm Invoice #{{InvoiceNumber}} payment is scheduled for this week? If not, whom should I follow up with regarding scheduling?

How to use these templates

Send initial WhatsApp message the morning after missed due date if email ignored.
Use clear, polite language with a direct request.
Advance to the next template every 2–4 business days if no reply.
Always provide a pay link and ask for confirmed payment date.
Use the ‘final notice’ template before considering escalation to formal processes.

Recommended timing / follow-up plan

Day 1 after due: Send initial WhatsApp reminder.
Day 3: Nudge with second template if no reply.
Day 6: Firm request for date or confirmation.
Day 9: Send final notice (state deadline).
If paid, confirm receipt and close thread.
If silent after final notice, escalate via email/phone or formal process.

Best practices / common mistakes

Do: Keep messages short and actionable.
Do: Include a working pay link for mobile.
Do: Be clear about next steps—‘final notice’ means escalation.
Don’t: Flood them with daily reminders.
Don’t: Use WhatsApp after business hours or weekends.
Don’t: Forget to confirm payment receipt in thread.
Don’t: Use emojis or casual tone in formal reminders.
Do: Respect their preferred channel if they object to WhatsApp.

FAQ

Yes, it’s especially effective for clients who are slow to respond to email but quick on mobile. It can increase open and response rates for reminders.