Net 45 Payment Reminder Email Templates
Net-45 terms invite delays unless you remind at the right moments. Use these templates to nudge before due, confirm scheduling, and secure a firm pay date if it slips.
Generate free previewWhen to use / when to send
- Use when your invoice is on net-45 terms and you want to prevent it going overdue.
- Best touchpoints: 7 days before due, on {{DueDate}}, and 3–7 days after due if unpaid.
- Use different tones by stage: helpful before due, commitment-based once overdue.
- Include {{PayLink}} every time to reduce friction and back-and-forth.
- If a net-45 invoice becomes chronically late, move to deadlines and escalation steps.
Checklist / what to include
- Invoice #{{InvoiceNumber}} and amount {{Amount}}
- Net terms context (net-45) and due date {{DueDate}}
- Pay link {{PayLink}} as primary action
- Request confirmation of scheduled payment date
- Reply by {{ReplyByDate}} for overdue stages
Copy/paste templates
Recommended timing / follow-up plan
- Day -7: send net-45 pre-due reminder asking if it’s scheduled
- Day 0 ({{DueDate}}): send due-today confirmation request with {{PayLink}}
- Day +3: request an exact payment date (not “processing”)
- Day +7: escalate to a deadline using {{DeadlineDate}}
- After deadline: proceed with your stated next step consistently
Best practices / common mistakes
- Do: remind early—net terms slip when nobody queues payment
- Do: request the scheduled date once overdue to prevent stalling
- Don’t: treat net-45 like net-30 (timing needs different touchpoints)
- Don’t: send long emails—keep reminders skimmable
- Do: keep one link ({{PayLink}}) and one decision (pay vs. commit)