Short Reminder Before Payment Run Email Template

Timing can decide whether your invoice clears the next payment run. This short reminder increases the chance that AP will queue and approve your invoice in time.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}}, amount {{Amount}}, and due date {{DueDate}}
• Reference to the upcoming payment run
• Direct pay link {{PayLink}}
• One-line request for confirmation it will be included or payment date
• Contact info for last-minute coordination

How to use

Copy/paste template

Follow-up plan + common mistakes

• If no reply or confirmation, follow up right after the payment run passes.
• Don’t wait days to check—act on the first business day after.
• Do not reference unrelated invoices in this message.
• Never assume inclusion in pay run—always confirm.
• If denied, ask for new run or payment date and document the answer.

FAQ

Related templates

• Invoice reminder email for payment run date
• Accounts payable follow-up after payment run day
• Accounts payable confirmation request email template
• No response follow-up email
• Firm payment reminder email