Payment Run Date Request Email Templates

“We pay on a run” is useless unless you know which run you’re on. Use this to request the exact payment run date and stop the invoice from drifting.

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Starter

$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Due date {{DueDate}} and current status
Ask: which payment run date will include this invoice?
Ask: is the invoice approved and queued?
Pay link {{PayLink}} for immediate processing if allowed

How to use

Copy/paste template

Hi {{Name}},

Can you confirm which payment run date invoice #{{InvoiceNumber}} for {{Amount}} (due {{DueDate}}) is included in?

If it’s not yet queued, what needs to happen to schedule it? If immediate payment is possible, here’s the link: {{PayLink}}.

Please reply by {{ReplyByDate}} with the run date.

Thanks,
{{YourName}}
{{Company}}
{{Phone}}

Follow-up plan + common mistakes

If no reply in 24–48 hours, bump once: “Which run date is it on?”
Call AP and ask for the run date and whether it’s queued
If they say it’s queued, ask for confirmation of the scheduled pay date
Don’t accept policy statements without a specific date
If the run date passes without payment, escalate same day
Use {{DeadlineDate}} only if you will follow through

FAQ

It’s the specific day AP processes payments in a batch. Knowing the run date tells you whether your invoice is actually queued.