Scheduled Payment Date Confirmation Email

If a client has promised a payment date, always confirm it back in writing. Use this concise template to lock in the date and set expectations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Due date {{DueDate}}
The agreed scheduled payment date
Pay link {{PayLink}} for direct access
Your direct contact in case dates slip

How to use

Copy/paste template

Hi {{Name}},

As discussed, invoice #{{InvoiceNumber}} for {{Amount}} (due {{DueDate}}) is scheduled for payment on {{ScheduledPaymentDate}}.

If anything changes, please let me know immediately. Otherwise, you can pay anytime here: {{PayLink}}

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If the scheduled date passes unpaid, reply to this thread and request a new firm date immediately
Don’t assume verbal commitments—always confirm in writing
If client asks to move the date, get it in writing before agreeing
Avoid chasing the client without reference—use this email as your anchor

FAQ

Written confirmation makes follow-up easier and creates accountability for both parties.