Request Invoice Approval Status Follow-Up Email

If the invoice is overdue and you suspect it’s stuck in an approval loop, use this targeted email to get a definitive status and payment timing.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and {{Amount}}
• Due date {{DueDate}}
• Short request for approval status update in opening line
• Ask if payment is scheduled and when
• Pay link {{PayLink}} for immediate payment
• Reply-by date {{ReplyByDate}} (ideally within 1–2 business days)

How to use

Copy/paste template

Follow-up plan + common mistakes

• If no reply by reply-by date, escalate to the person responsible for approval
• If approval is pending without ETA, request a specific date for approval
• Don’t make repeated polite requests—set a firm deadline for status
• Don’t combine approval and payment in one long message; structure for clarity
• Escalate if no response after two clear asks

FAQ

Related templates

• Invoice approval delay email template
• Firm payment reminder email
• No response follow-up email
• Overdue invoice date confirmation cc manager
• AP owner escalation request email template
• Previous template: Early payment discount reminder email template
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