AP Owner Escalation Request Email Template

If previous reminders haven’t worked, escalate to the AP owner for direct intervention. This template asks for a commitment and brings urgency without burning bridges.

Generate free preview

Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
How long it’s overdue since {{DueDate}}
Request immediate confirmation of the payment plan/date
Escalation deadline {{ReplyByDate}}
Mention that you’re requesting AP owner intervention

How to use

Copy/paste template

Hi {{Name}},

Following up on invoice #{{InvoiceNumber}} for {{Amount}}, overdue since {{DueDate}}. Our previous reminders haven’t resulted in a payment date.

Could you or your AP owner please confirm the date payment will be made, or what is required to complete this?

We ask for reply by {{ReplyByDate}} to avoid further escalation.

Thank you,
{{YourName}}
{{Company}}
{{Phone}}

Follow-up plan + common mistakes

If you get a date, request confirmation in writing
If there’s no response, escalate again or call directly
Don’t include negative language—be factual and brief
Don’t copy external parties at this stage
Don’t blend multiple escalations into one message

FAQ

When you’ve sent multiple reminders and your contact can’t or won’t give a payment date.