Reminder Email for Multiple Past-Due Invoices

When a client has several unpaid invoices, a single message listing all overdue items is faster and more effective than chasing them one at a time. Use this template to summarize, simplify, and prompt a coordinated response.

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One-time payment for a basic reminder pack.

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Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

List all overdue invoice #s, amounts, and due dates
Grand total {{Amount}} for all outstanding items
Direct pay link(s)—can include bulk payment link if applicable {{PayLink}}
Request reply with payment date(s) or questions
Reply-by date {{ReplyByDate}} for coordination

How to use

Copy/paste template

Hi {{Name}},

The following invoices for [ClientName] are now past due:

- Invoice #{{InvoiceNumber}}: {{Amount}}, due {{DueDate}}
- (add additional lines as needed)

Please complete payment for the total due here: {{PayLink}} or reply with scheduled payment date(s).

If you have questions, please reply by {{ReplyByDate}}.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If AP requests a payment schedule, confirm details and dates in writing.
If only part of the total is paid, confirm each remaining invoice’s timeline.
Do not send a separate thread for each invoice—keep summaries together.
Don’t threaten escalation unless you’re ready to do so for all invoices.
Don’t accept vague “it’s in process” responses for large unpaid amounts.

FAQ

Yes—it simplifies AP’s review and helps you get a single commitment. Only split out if the client requests it.