Reminder Email for Invoice Awaiting Final Approval

Delays often happen after initial approval but before final sign-off. Use this reminder to prompt the correct person to release payment.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and {{Amount}}
• Due date {{DueDate}} (if relevant)
• Confirm initial approval status
• Request update on final approval/release date
• Pay link {{PayLink}} for immediate payment

How to use

Copy/paste template

Follow-up plan + common mistakes

• If no update in 48 hours, ask who owns approval.
• If released, confirm pay date.
• Don’t re-send through general AP if you know the right sign-off owner.
• Don’t ask for payment before the approval step is done.
• Don’t assume initial approval equals payment scheduling.

FAQ

Related templates

• Invoice approval delay email template
• AP approval confirmation request email template
• Overdue invoice approval delay escalation request
• Final payment reminder before escalation
• Firm payment reminder email