Payment Reminder for Approved Work Pending Invoice

When your work is approved but the actual invoice hasn’t yet been processed, it’s best to check in proactively. Use this message to confirm status and ensure prompt payment scheduling as soon as AP receives your invoice.

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Starter

$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Confirmed work/project approval
Brief note on invoice status (pending, being processed, etc.)
Confirmation request for when payment will be ready
Your details for fast processing (project, dates, etc.)
Reply-by date {{ReplyByDate}} for a timeline

How to use

Copy/paste template

Hi {{Name}},

I’m writing regarding our recent work/project (approved {{ApprovalDate}}). Can you advise when the invoice for this will be entered into your AP system and when payment might be scheduled?

If documentation or details are needed, please let me know.

Please reply by {{ReplyByDate}} so I can plan accordingly.

Thank you,
{{YourName}}
{{Company}}

Disclaimer: Templates for information only—not legal advice.

Follow-up plan + common mistakes

If no reply by the deadline, follow up requesting the AP contact or manager.
If invoice creation is delayed, offer to send documentation immediately.
Don’t wait weeks after project approval—it slows payment.
Don’t assume someone else is issuing the invoice—confirm.
Don’t let projects close without a clear next step for payment.

FAQ

Confirm who is issuing the invoice and when it can be entered for payment.