Past Due Invoice Approval Delay Reminder Email

One of the most common overdue reasons is ‘waiting on approval.’ Use this calm, fact-led template to move the process forward and surface what’s actually blocking payment.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, due date {{DueDate}}
Reference to prior ‘approval waiting’ response
Ask: is there an expected approval date or step left?
Reply-by date {{ReplyByDate}}
Your phone/contact details for clarifications

How to use

Copy/paste template

Hi {{Name}},

Following up on invoice #{{InvoiceNumber}}, due {{DueDate}}, which is still marked as awaiting approval on your side.

Is there an updated approval date or any next steps we should provide? If you can connect me to the approval owner, I can coordinate directly.

Please advise by {{ReplyByDate}} or call {{Phone}}.

Thanks,
{{YourName}}
{{Company}}

FAQ

Ask for the specific owner or next approval step, then escalate to them if progress stalls. Templates only — not legal advice.

Past Due Invoice Approval Delay Reminder Email

When to use / when to send

Checklist / what to include

How to use

Copy/paste template

FAQ

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