Accounts Payable Follow-Up Email (B2B)

When payments stall, it’s often an AP workflow issue. This template gets you the exact status and next payment run date.

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When to contact Accounts Payable

When your main contact isn’t the payer.
When you need confirmation it’s in the payment queue.
When a PO/vendor onboarding step might be missing.

Copy/paste template

AP follow-up — confirm scheduling

Hi Accounts Payable,

I’m following up on Invoice {{InvoiceNumber}} ({{Amount}}), due {{DueDate}}.

Could you confirm:
- whether this invoice is in your system, and
- the expected payment date?

If you need any details (PO, vendor form, W-9/registration, receipt confirmation), tell me what to provide and I’ll send it today.

Regards,
{{YourName}}

Fast tips

Include invoice number in subject.
Offer the exact documents AP needs (PO/vendor onboarding).
Ask for the “expected payment date” explicitly.

FAQ

Yes—CC them so everyone sees the same payment date and next steps.

Accounts Payable Follow-Up Email (B2B)

When to contact Accounts Payable

Copy/paste template

Fast tips

FAQ

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