Partial Payment Request Email Templates (Pay Now + Remainder Date)

If full payment isn’t realistic today, partial payment is how you stop the bleeding. Use these templates to request an immediate partial payment and lock a written schedule for the remainder.

When to use / when to send

• Use when the invoice is overdue and the client is delaying due to cash flow, but still intends to pay.
• Works best after you’ve requested full payment and received either silence or vague promises.
• Goal: collect something today and secure a written date for the remainder.
• Send when you’re ready to require specifics (amount now + exact remainder date).
• If they won’t commit to dates, move to a deadline email using {{DeadlineDate}}.

Checklist / what to include

• Invoice #{{InvoiceNumber}}, balance {{Amount}}, due {{DueDate}}
• Request a partial payment today via {{PayLink}}
• Ask for the remainder payment date (use {{DeadlineDate}} if needed)
• Require confirmation by {{ReplyByDate}} in writing
• Offer a quick call option at {{Phone}} to finalize

Copy/paste templates

Recommended timing / follow-up plan

• Send partial payment request after the client signals cash constraints
• If they agree, confirm the schedule in writing the same day
• If the partial payment isn’t received within 24 hours, follow up immediately
• If the remainder date slips, set a new deadline using {{DeadlineDate}}
• If they refuse to commit, move to escalation messaging and next steps

Best practices / common mistakes

• Do: require dates and amounts in writing, not “we’ll try”
• Do: insist on a near-term payment to prove intent
• Don’t: accept indefinite installments without a clear end date
• Don’t: negotiate endlessly without any payment coming in
• Do: keep the ask simple: pay link + exact remainder date

FAQ

Related templates

• Payment plan request email
• Second notice overdue invoice email
• Final demand payment email deadline
• Accounts payable status check email