Invoice Approval Delay Follow-Up Email

Waiting on invoice approval can stall payment. Use this concise message to confirm if your invoice has cleared the approval queue and what’s required from Accounts Payable.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and {{Amount}}
• Original due date {{DueDate}} or intended payment run
• Clear question: has approval gone through?
• Ask for next steps if not approved
• Include pay link {{PayLink}} and reply-by date {{ReplyByDate}}

How to use

Copy/paste template

Follow-up plan + common mistakes

• If no reply by {{ReplyByDate}}, call or escalate to the AP contact owner
• If approval confirmed, confirm payment scheduling in writing
• Do not restate the entire invoice history
• Never accept indefinite approval delays
• Link to your second payment reminder sequence for next steps

FAQ

Related templates

• Second payment reminder email
• Firm payment reminder email
• Final payment reminder before escalation
• Overdue invoice subject lines
• No response follow-up email