Same-Day Payment Confirmation Request Email

After a same-day payment promise, don’t wait and hope—it’s crucial to confirm receipt. Use this template to politely request immediate payment confirmation.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
State the agreed same-day timing
Politely ask for a confirmation or reference number
Include pay link {{PayLink}} if helpful

How to use

Copy/paste template

Hi {{Name}},

Thank you for confirming payment on invoice #{{InvoiceNumber}} ({{Amount}}) will be made today. Could you please reply once it’s processed, or send a reference/confirmation number? If you need the link: {{PayLink}}.

Thank you, {{YourName}}

Follow-up plan + common mistakes

If no confirmation by end of day, send one reminder or call
Don’t send multiple check-ins on the same day—one is enough
Always log received confirmations for audit trail
If payment is not confirmed, escalate to AP owner or next step

FAQ

Yes, written confirmation helps document fulfillment and avoids later confusion about dates or amounts.