Overdue Invoice Reminder for Year-End Close

Invoices often get lost in the shuffle of year-end financial close. Use this reminder template to surface overdue payments before books close, ensuring your receivable isn’t missed in the rush.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and {{Amount}}
Original due date {{DueDate}}
Note referencing year-end close
Direct payment link {{PayLink}}
Ask for scheduling/payment confirmation date

How to use

Copy/paste template

Hi {{Name}},

As year-end close approaches, I’m following up on invoice #{{InvoiceNumber}} for {{Amount}}, originally due {{DueDate}}.

Can you confirm if this invoice will be included in your final payment run this year, or let me know the scheduled payment date?

You can pay here: {{PayLink}}.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If no reply, follow up with AP or finance leadership.
Confirm payment dates in writing.
Don’t assume AP will flag your invoice—raise it directly.
Don’t wait until after the close—escalate days before cutoff.
Reference year-end plainly, not emotionally.

FAQ

High transaction volume and AP deadlines mean unpaid invoices can be left out if not raised proactively.