Overdue Invoice Approval Status Request Email

Sometimes the real cause of nonpayment is invoice approval, not funds. Use this concise email to confirm whether your invoice is approved, and to request the next steps or payment date.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and {{Amount}}
• Due date {{DueDate}}
• Ask: has this been approved for payment?
• Pay link {{PayLink}} if it’s ready
• Reply-by date {{ReplyByDate}} to confirm status

How to use

Copy/paste template

Follow-up plan + common mistakes

• If not approved, ask for the approval owner and request ETA
• If approved, request payment date and confirm back
• Don’t accept ‘processing’—ask for written approval confirmation
• Don’t loop in unrelated parties unless escalation is needed
• Send a concise follow-up if no response by deadline

FAQ

Related templates

• Invoice approval delay email template
• Accounts payable confirmation request email template
• No response follow-up email
• Second payment reminder email
• Partial payment follow-up email template