Outstanding Invoice Summary Email for AP Teams

Use this summary email when you need one clear AP thread covering several outstanding invoices, but you are not sending a formal statement of account. The goal is to summarize open items, get status updates on each invoice, and move the account toward payment or scheduling.

When to use / when to send

Checklist / what to include

• List each invoice by #{{InvoiceNumber}}, amount {{Amount}}, due {{DueDate}}
• Provide a total outstanding sum
• One clear pay link for all or links per invoice
• Option to ask which are approved/scheduled
• Reply-by date {{ReplyByDate}} for confirmation

How to use

Copy/paste template

Follow-up plan + common mistakes

• If only part of balance will be paid, confirm which invoices
• If silence, call AP with summary and ask for payment run status
• Don’t mix unrelated clients/vendors in the same email
• Don’t change invoice numbers/order—make it easy to cross-check
• Escalate persistent partials/non-replies separately

FAQ

Related templates

• Statement reminder email open invoices list
• Statement of account email template
• Invoice statement request follow up email template
• Payment reference matches multiple open invoices email