Outstanding Invoice Summary Email for Accounts Payable Teams

When several invoices remain open, a concise summary speeds up responses and minimizes confusion. Use this to present all outstanding amounts to your AP contact for one-click resolutions.

Generate free preview

Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

List each invoice by #{{InvoiceNumber}}, amount {{Amount}}, due {{DueDate}}
Provide a total outstanding sum
One clear pay link for all or links per invoice
Option to ask which are approved/scheduled
Reply-by date {{ReplyByDate}} for confirmation

How to use

Copy/paste template

Hi [ClientName],

Here’s a quick summary of outstanding invoices from [Company]:

• Invoice #[InvoiceNumber] — [Amount], due [DueDate]
(repeat for each unpaid invoice)

Total outstanding: [Amount]

Please use [PayLink] to pay all, or let us know which are approved/scheduled. Reply by [DueDate] to confirm status.

Thank you,
[YourName]
[Company]

Follow-up plan + common mistakes

If only part of balance will be paid, confirm which invoices
If silence, call AP with summary and ask for payment run status
Don’t mix unrelated clients/vendors in the same email
Don’t change invoice numbers/order—make it easy to cross-check
Escalate persistent partials/non-replies separately

FAQ

Yes—when several are due, a summary clarifies status and simplifies review for AP teams.