Net 60 Overdue Invoice Reminder Email Template
Invoices with net 60 payment terms require serious reminders when overdue. Use this focused email template to secure a pay date or trigger escalation after a long delay. Templates only — not legal advice.
Generate free previewWhen to use / when to send
Checklist / what to include
- Invoice #{{InvoiceNumber}}, {{Amount}}, due date ({{DueDate}}).
- Reference to net 60 terms (per agreement).
- Direct pay link or transfer instruction ({{PayLink}}).
- Firm ask: pay now or confirm payment date.
- Reply-by date.
- Contact: {{YourName}}, {{Company}}, {{Phone}}.
- Policy reference for escalation if ignored.
- Concise, professional subject line.
- Templates only disclaimer in footer.
- Option to schedule a call for pay date clarification.
- No threats or emotional wording.
Copy/paste template
How to use this template
- Send immediately after the due date passes.
- If no reply, follow up by phone or escalate after 5 days.
- If client requests an extension, confirm the new date in writing.
- Document any escalations internally for audit.
- Use the same thread for future reminders on this invoice.
Recommended timing / follow-up plan
- Send on 1st day overdue.
- If no reply, resend after 3 business days.
- Call after 1 week of silence.
- If still unpaid after 10 days, prep escalation step.
- Send final demand if unresolved at 15 days overdue.
Best practices / common mistakes
- Do: Start with a neutral, professional tone.
- Do: Reference your payment policy/contract.
- Do: Offer an option to schedule a call.
- Don’t: Change the thread subject for each reminder.
- Don’t: Wait more than a week to escalate if ignored.
- Don’t: Accept vague replies or empty assurances.
- Do: Include pay link in every follow-up.
- Don’t: Use negative language or threats.
- Don’t: Omit contact details.
- Do: Document all attempts for compliance.