Net 60 Payment Reminder Email Templates

Net-60 terms create long gaps where invoices quietly slip. Use these templates to confirm payment scheduling, route to AP, and lock an exact payment date.

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Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and amount {{Amount}}
Due date {{DueDate}} and that it’s under net-60 terms
Ask: is it approved and what is the scheduled payment date?
One payment link {{PayLink}} (optional but helpful if they can pay immediately)
Request reply by {{ReplyByDate}} and include {{Phone}}

Copy/paste templates

Send one email per step. Keep the question the same every time: what is the scheduled payment date? If they answer without a date, follow up until you get one.

Hi {{Name}},

Quick net-60 check-in on invoice #{{InvoiceNumber}} for {{Amount}}, due {{DueDate}}.

Can you confirm it’s approved and scheduled for payment on time? If it’s already scheduled, what date is it set to pay?

Payment link (if helpful): {{PayLink}}.

Thanks,
{{YourName}}
{{Company}}
{{Phone}}

Hi {{Name}},

Following up on invoice #{{InvoiceNumber}} ({{Amount}}), due {{DueDate}} under net-60 terms.

Please confirm the scheduled payment date. If it can be paid now, here’s the link: {{PayLink}}.

Please reply by {{ReplyByDate}}.

Regards,
{{YourName}}

Hi {{Name}},

I’m trying to confirm payment scheduling for invoice #{{InvoiceNumber}} ({{Amount}}), due {{DueDate}}.

Are you the right contact, or should I coordinate with Accounts Payable at {{Company}}? Payment link: {{PayLink}}.

Please reply by {{ReplyByDate}} with the scheduled date or the correct contact.

Thanks,
{{YourName}}
{{Phone}}

Hi {{Name}},

We need to confirm payment timing for invoice #{{InvoiceNumber}} ({{Amount}}).

Please reply with either:
1) PAID (reference), or
2) PAYING ON: [exact date].

Payment link: {{PayLink}}.

Please confirm by {{ReplyByDate}}.

{{YourName}}
{{Company}}

Recommended timing / follow-up plan

3–5 days before {{DueDate}}: send the pre-due check-in
On {{DueDate}} or 1 day after: request scheduled payment date if unpaid
If no reply in 48 hours: send one short bump in-thread
Next business day: call AP and ask for the scheduled pay date
If still unscheduled: set {{DeadlineDate}} and escalate

Best practices / common mistakes

Do: talk in AP language (approved, scheduled, payment run)
Do: include invoice number in the first line for forwarding
Don’t: wait weeks after due to ask for a scheduled date
Don’t: accept “it’s processing” without a date
Do: keep the thread clean and consistent

FAQ

Start a few days before the due date to prevent slips, then follow up immediately after due if unpaid. Focus on the scheduled payment date.