Late Fee Reminder After Missed Payment Date

Once a payment date is missed and your terms allow a late fee, send a clear policy reminder. This template is for immediate, process-driven follow-up.

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Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, amount {{Amount}}, original due {{DueDate}}
Date late fee was applied
Specific mention of missed payment date
Direct pay link {{PayLink}}
Reply-by date {{ReplyByDate}} for pay date or payment

How to use

Copy/paste template

Hi {{Name}},

Invoice #{{InvoiceNumber}} (original due {{DueDate}}) is still outstanding and the last confirmed payment date was missed. A late fee has now been applied per our terms.

Please complete payment—including the late fee—via {{PayLink}}, or reply with the exact date funds will be released.

Please respond by {{ReplyByDate}}.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If the fee is disputed, continue to request payment of the undisputed part.
If no reply, escalate per your collections policy.
Don’t accept long explanations for missed date—focus on next payment step.
Don’t waive the fee unless you intend it as a one-time exception.
Don’t send this email before the payment date passes.

FAQ

Ask for payment of the undisputed (original) amount and set a date for the disputed portion; don’t let disagreements delay all payment.