Late Fee Notice Email Template

Only use this if your terms allow late fees. Keep it factual and give a simple path to resolve.

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When to send a late fee notice

Only if your contract/terms explicitly allow late fees.
After at least one firm reminder (and still no payment date).
When you want to create urgency but keep tone factual.

Copy/paste template

Late fee notice — factual + path to resolve

Hi {{Name}},

Per our terms, a late fee may apply to overdue balances.

Invoice {{InvoiceNumber}} ({{Amount}}) was due {{DueDate}} and remains unpaid. If payment is made in full (or a written plan is agreed) by {{DeadlineDate}}, we may choose to waive or reduce any late fee.

Please confirm payment today or reply with your firm payment date.

Regards,
{{YourName}}

Keep it compliant

Don’t invent fees—only reference what your terms allow.
Avoid legal threats; keep it process-based.
Offer a simple resolution: pay in full or confirm a written plan.

FAQ

It’s risky—only mention late fees if your contract/terms clearly allow them.

Late Fee Notice Email Template

When to send a late fee notice

Copy/paste template

Keep it compliant

FAQ

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