Late Fee Reminder After Missed Payment Date

A late fee only works if you communicate it clearly and enforce it after a missed date. This late fee reminder covers what to send and how to prompt action quickly.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}}, statement of original due date {{DueDate}}
• Date late fee applied {{LateFeeDate}} and total now due {{Amount}}
• Policy language referencing agreed late fee
• Pay link {{PayLink}}
• Reply-by date {{ReplyByDate}} for confirming new payment date

How to use

Copy/paste template

Follow-up plan + common mistakes

• If they respond with a dispute, ask for payment of the undisputed amount now
• If they don’t reply, escalate without sending repeat reminders
• Keep messages short and reference the terms, not emotions
• Avoid long arguments about the policy—focus on payment schedule

FAQ

Related templates

• Late fee notice email
• Final demand email before collections
• No response follow-up email
• Partial payment follow-up email template
• Overdue invoice payment scheduling request email