Invoice Statement Request Short Email

Requesting a statement of account is the fastest way to clarify what’s overdue and resolve discrepancies. Use this short template for same-day results.

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When to use / when to send

Checklist / what to include

Request full statement for [ClientName]
Clarify your open invoices: #{{InvoiceNumber}}, {{Amount}}, {{DueDate}}
Direct question: Does their account show these as outstanding?
Pay link {{PayLink}} if statement allows payment-in-full option
Contact for statement-related questions

How to use

Copy/paste template

Hi {{Name}},

Could you please send a current statement of account for [ClientName]? We’re tracking the following open invoices:

- [InvoiceNumber/Amount/DueDate]

Is your system showing these as outstanding? If payment can be completed in full, here’s the pay link: {{PayLink}}.

Thanks,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

Always reconcile your invoice list to their statement—ask about any mismatches
Respond on the same thread until all issues are resolved
Don’t generalize—clarify by invoice number and due date each step
If a full statement isn’t possible, request open balance confirmation only
Never mix requests for new work or updated contact in this message

FAQ

Whenever you have more than one invoice overdue or suspect a payment mismatch. It speeds up reconciliation.