Payment Receipt Confirmation Request Email Template

After your invoice has been marked as paid, it's important to receive a formal payment receipt or remittance advice for your records. Use this template to follow up with Accounts Payable and confirm the transaction is fully complete.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and amount {{Amount}} received
• Request for formal payment receipt or remittance advice
• Thank you and any outstanding balance noted (if partial)
• Your business name {{Company}} and contact info

How to use

Copy/paste template

Follow-up plan + common mistakes

• If no reply, bump once asking only for the PDF/remittance advice
• Do not send multiple requests; escalate only for compliance needs
• If balance remains, reference outstanding amount in a follow-up
• Don’t use this for initial payment requests—this is a confirmation only
• Keep it professional and factual

FAQ

Related templates

• Partial payment follow-up email template
• Accounts payable confirmation request email template
• Statement of account email template
• Payment confirmation request email
• Request remittance advice email template
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