Payment Receipt Confirmation Request Email for Paid Invoices

Use this email after funds have arrived and you need written proof that the invoice was paid and recorded correctly. The goal is to get a receipt or remittance advice for your records, confirm how the payment was applied, and close the invoice cleanly.

When to use / when to send

Checklist / what to include

• Invoice #{{InvoiceNumber}} and amount {{Amount}} received
• Request for formal payment receipt or remittance advice
• Thank you and any outstanding balance noted (if partial)
• Your business name {{Company}} and contact info

How to use

Copy/paste template

Follow-up plan + common mistakes

• If no reply, bump once asking only for the PDF/remittance advice
• Do not send multiple requests; escalate only for compliance needs
• If balance remains, reference outstanding amount in a follow-up
• Don’t use this for initial payment requests—this is a confirmation only
• Keep it professional and factual

FAQ

Related templates

• Partial payment follow-up email template
• Accounts payable confirmation request email template
• Statement of account email template
• Payment confirmation request email
• Request remittance advice email template
• Previous template: Payment confirmation request email
• Next template: Request remittance advice email template