Friendly Past Due Invoice Reminder Email Template

A softer tone keeps the relationship strong when payment is just overdue. Use this template to gently prompt your client without applying immediate pressure.

Generate free preview

Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, {{Amount}}, due {{DueDate}}
Acknowledge the relationship or previous reliability
Direct payment link {{PayLink}}
Ask for a quick confirmation on payment date
Your name and role (for continuity)

How to use

Copy/paste template

Hi {{Name}},

Hope you’re well! Just a quick reminder—invoice #{{InvoiceNumber}} for {{Amount}} was due {{DueDate}}.

Please use this link to pay: {{PayLink}}, or let me know when payment is scheduled.

Thanks for being a great partner,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If no reply in 2-3 days, escalated tone is okay next
Don’t avoid facts—state the invoice is overdue
Don’t over-apologize or make excuses
If payment is scheduled, confirm the date in writing
Avoid vague requests—ask for a date or a direct payment

FAQ

After one friendly nudge and no reply, shift to a direct, date-based request for payment.