Escalation Notice When Payment Date Missed

When a client misses a promised payment date, escalate immediately with a clear, documented email. Reference the earlier commitment and outline next steps to keep the process moving.

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$39

One-time payment for a basic reminder pack.

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$89

Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and amount {{Amount}}
Original and missed payment date (reference prior written agreement)
Restate your escalation intent clearly
Payment link {{PayLink}}, if payment is still possible
Direct request for immediate payment or written explanation
Close with company signature.

How to use

Copy/paste template

Hi {{ClientName}},

Per our previous agreement, payment for invoice #{{InvoiceNumber}} ({{Amount}}) was due by {{DueDate}}, but has not arrived.

To resolve this, please pay immediately at {{PayLink}} or reply with a specific plan. Without payment or a credible new date, we’ll move ahead with the next step in our process.

Regards,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If a new date is provided, confirm it in writing and set a hard deadline.
If there’s no reply or payment, proceed to whatever escalation you referenced.
Do not allow the cycle to repeat without consequence.
Stay factual—avoid anger or accusations.
Don’t add unrelated topics in escalation—focus on payment date and next step.

FAQ

It shows you enforce deadlines and prevents further delays. Clients respond better to consistency than repeated tolerance.