7-Day Overdue Invoice Reminder Email Templates

At 7 days overdue, “just checking in” is too weak. Use these templates to push for payment today or a specific payment date—then follow up consistently.

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Starter

$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and amount {{Amount}} (make it easy to forward internally)
Due date {{DueDate}} and that it’s now 7+ days overdue
One clear action: pay via {{PayLink}}
If not paying today: ask for the exact payment date
Ask for a reply by {{ReplyByDate}} and include {{Phone}} for quick resolution

Copy/paste templates

Pick one message, paste it, replace placeholders, and force a binary outcome: pay now via {{PayLink}} or confirm the exact payment date by {{ReplyByDate}}.

Hi {{Name}},

Following up on invoice #{{InvoiceNumber}} for {{Amount}}, due {{DueDate}}. It’s now over a week past due.

Please pay here: {{PayLink}}.
If payment can’t be made today, reply with the exact date it will be paid.

Please confirm by {{ReplyByDate}}.

Regards,
{{YourName}}
{{Company}}
{{Phone}}

Hi {{Name}},

For invoice #{{InvoiceNumber}} ({{Amount}}) due {{DueDate}}, please reply with one of the following:
1) PAID (include reference), or
2) PAYING ON: [exact date].

Payment link: {{PayLink}}.

Reply by {{ReplyByDate}}, please.

{{YourName}}

Hi {{Name}},

I’m trying to confirm payment scheduling for invoice #{{InvoiceNumber}} ({{Amount}}), due {{DueDate}}.

Are you the right contact, or should I coordinate with Accounts Payable/finance at {{Company}}? Payment link: {{PayLink}}.

Please reply by {{ReplyByDate}} with the scheduled payment date or the correct contact.

Thanks,
{{YourName}}
{{Phone}}

Hi {{Name}},

We still haven’t received payment for invoice #{{InvoiceNumber}} ({{Amount}}), due {{DueDate}}.

Please resolve by {{DeadlineDate}} via {{PayLink}}. If you need a plan, reply by {{ReplyByDate}} with dates and amounts.

Thank you,
{{YourName}}
{{Company}}
{{Phone}}

Recommended timing / follow-up plan

Day 7: send the firm 7-day overdue reminder
If no reply in 24 hours: send one short bump in the same thread
Next business day: call and ask for the scheduled payment date
If they won’t commit: set {{DeadlineDate}} in writing
After {{DeadlineDate}}: move to your escalation step consistently

Best practices / common mistakes

Do: ask for an exact date, not “any update?”
Do: keep one action link ({{PayLink}}) and one decision
Don’t: accept vague replies like “soon” or “next week”
Don’t: send multiple follow-ups in the same day
Do: switch channels after two unanswered emails

FAQ

You stop being casual and require a clear outcome. Ask for payment today or an exact payment date in writing.