Short Payment Reminder Email Template (Copy/Paste, 3 Lines)

Short reminders get replies because they’re easy to read and forward to Accounts Payable. State the invoice facts, include payment details, and ask for the payment date.

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$39

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Full multi-email sequence plus templates and variations.

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Short subject lines

Invoice #{InvoiceNumber} due {DueDate}
Due today: #{InvoiceNumber}
Quick reminder — #{InvoiceNumber}
Overdue: invoice #{InvoiceNumber}
Payment date for #{InvoiceNumber}?

Email templates

Before due (3 lines)

Subject: Invoice #{InvoiceNumber} due {DueDate}

Hi {Name},

Reminder that invoice #{InvoiceNumber} ({Amount}) is due {DueDate}.
Payment details: {PaymentDetails}

Thanks,
{YourName}

Due today (3 lines)

Subject: Due today: #{InvoiceNumber}

Hi {Name},

Invoice #{InvoiceNumber} ({Amount}) is due today.
Payment details: {PaymentDetails}

Thanks,
{YourName}

Overdue (ask for payment date)

Subject: Payment date for #{InvoiceNumber}?

Hi {Name},

Invoice #{InvoiceNumber} ({Amount}) is overdue since {DueDate}.
Can you confirm the payment date?

{PaymentDetails}

Thanks,
{YourName}

AP handoff (when you’re stuck)

Subject: Who in AP handles invoice #{InvoiceNumber}?

Hi {Name},

Who in Accounts Payable should I contact for invoice #{InvoiceNumber} ({Amount}), due {DueDate}?
Happy to resend the invoice or any supporting docs.

Thanks,
{YourName}

Rules for short reminders (so they work)

Put invoice # + due date in the first sentence.
Include payment details every time after the due date.
Ask for a payment date (not a vague “status update”).
If there’s no reply after 2 messages, redirect to Accounts Payable.

FAQ

Aim for 40–90 words. Include invoice #, amount, due date, payment details, and ask for the payment date.

Short Payment Reminder Email Template (Copy/Paste, 3 Lines)

Short subject lines

Email templates

Rules for short reminders (so they work)

FAQ

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