Short Payment Reminder Email Template (Copy/Paste, 3 Lines)

Short reminders get replies because they’re easy to read and forward to Accounts Payable. State the invoice facts, include payment details, and ask for the payment date.

Generate free preview

Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

Short subject lines

Invoice #{InvoiceNumber} due {DueDate}
Due today: #{InvoiceNumber}
Quick reminder — #{InvoiceNumber}
Overdue: invoice #{InvoiceNumber}
Payment date for #{InvoiceNumber}?

Email templates

Before due (3 lines)

Subject: Invoice #{InvoiceNumber} due {DueDate}

Hi {Name},

Reminder that invoice #{InvoiceNumber} ({Amount}) is due {DueDate}.
Payment details: {PaymentDetails}

Thanks,
{YourName}

Due today (3 lines)

Subject: Due today: #{InvoiceNumber}

Hi {Name},

Invoice #{InvoiceNumber} ({Amount}) is due today.
Payment details: {PaymentDetails}

Thanks,
{YourName}

Overdue (ask for payment date)

Subject: Payment date for #{InvoiceNumber}?

Hi {Name},

Invoice #{InvoiceNumber} ({Amount}) is overdue since {DueDate}.
Can you confirm the payment date?

{PaymentDetails}

Thanks,
{YourName}

AP handoff (when you’re stuck)

Subject: Who in AP handles invoice #{InvoiceNumber}?

Hi {Name},

Who in Accounts Payable should I contact for invoice #{InvoiceNumber} ({Amount}), due {DueDate}?
Happy to resend the invoice or any supporting docs.

Thanks,
{YourName}

Rules for short reminders (so they work)

Put invoice # + due date in the first sentence.
Include payment details every time after the due date.
Ask for a payment date (not a vague “status update”).
If there’s no reply after 2 messages, redirect to Accounts Payable.

FAQ

Aim for 40–90 words. Include invoice #, amount, due date, payment details, and ask for the payment date.

Short Payment Reminder Email Template (Copy/Paste, 3 Lines)

Short subject lines

Email templates

Rules for short reminders (so they work)

FAQ

Related templates