Friendly Invoice Reminder Email (Examples + Subject Lines)

Friendly reminders work best when they’re short, specific, and easy to forward to Accounts Payable. Ask for a payment date—without adding pressure too early.

Generate free preview

Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

Friendly subject lines

Quick heads-up on invoice #{InvoiceNumber}
Checking in — invoice #{InvoiceNumber}
Reminder: payment due {DueDate}
Friendly reminder: invoice #{InvoiceNumber}
Invoice #{InvoiceNumber} due soon

Email templates

Before due (friendly heads-up)

Subject: Quick heads-up on invoice #{InvoiceNumber}

Hi {Name},

Just a friendly heads-up that invoice #{InvoiceNumber} for {Amount} is due on {DueDate}.
Let me know if you need anything from me to process it.

Thanks,
{YourName}

Due today (short and friendly)

Subject: Reminder: invoice #{InvoiceNumber} due today

Hi {Name},

Quick reminder that invoice #{InvoiceNumber} ({Amount}) is due today.
Payment details: {PaymentDetails}

Thanks,
{YourName}

Just overdue (ask for the payment date)

Subject: Checking in — invoice #{InvoiceNumber}

Hi {Name},

Hope you’re well — just checking in on invoice #{InvoiceNumber} for {Amount}, due {DueDate}.
Could you confirm the expected payment date?

Thanks,
{YourName}

One small tweak that increases replies

Add this line when you’re getting silence: “If you’re not the right person for this invoice, who in Accounts Payable should I contact?”

FAQ

Keep it short, include invoice # and due date, and ask them to confirm the expected payment date.

Friendly Invoice Reminder Email (Examples + Subject Lines)

Friendly subject lines

Email templates

One small tweak that increases replies

FAQ

Related templates