Friendly Invoice Reminder Email (Short, Polite Templates)

Use a friendly invoice reminder email that is short, specific, and easy to forward to Accounts Payable while still asking for a payment date.

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Starter

$39

One-time payment for a basic reminder pack.

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Pro

$89

Full multi-email sequence plus templates and variations.

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Friendly subject lines

Quick heads-up on invoice #{InvoiceNumber}
Checking in — invoice #{InvoiceNumber}
Reminder: payment due {DueDate}
Friendly reminder: invoice #{InvoiceNumber}
Invoice #{InvoiceNumber} due soon

Email templates

Before due (friendly heads-up)

Subject: Quick heads-up on invoice #{InvoiceNumber}

Hi {Name},

Just a friendly heads-up that invoice #{InvoiceNumber} for {Amount} is due on {DueDate}.
Let me know if you need anything from me to process it.

Thanks,
{YourName}

Due today (short and friendly)

Subject: Reminder: invoice #{InvoiceNumber} due today

Hi {Name},

Quick reminder that invoice #{InvoiceNumber} ({Amount}) is due today.
Payment details: {PaymentDetails}

Thanks,
{YourName}

Just overdue (ask for the payment date)

Subject: Checking in — invoice #{InvoiceNumber}

Hi {Name},

Hope you’re well — just checking in on invoice #{InvoiceNumber} for {Amount}, due {DueDate}.
Could you confirm the expected payment date?

Thanks,
{YourName}

One small tweak that increases replies

Add this line when you’re getting silence: “If you’re not the right person for this invoice, who in Accounts Payable should I contact?”

FAQ

Keep it short, include invoice # and due date, and ask them to confirm the expected payment date.

Friendly Invoice Reminder Email (Short, Polite Templates)

Friendly subject lines

Email templates

One small tweak that increases replies

FAQ

Related templates