Polite Payment Reminder Email Template (Professional, Not Pushy)

Polite reminders work when they’re specific and easy to act on. Include the invoice details, add payment instructions, and ask for a confirmed payment date.

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Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

Polite subject lines

Friendly reminder: invoice #{InvoiceNumber}
Quick check-in on invoice #{InvoiceNumber}
Reminder: payment due {DueDate} — #{InvoiceNumber}
Invoice #{InvoiceNumber} — payment date confirmation
Checking in — invoice #{InvoiceNumber}

Email templates

Before due (polite heads-up)

Subject: Friendly reminder: invoice #{InvoiceNumber}

Hi {Name},

Just a friendly reminder that invoice #{InvoiceNumber} for {Amount} is due on {DueDate}.
If you need anything from me to process payment, I’m happy to help.

Thanks,
{YourName}

Due today (polite + short)

Subject: Reminder: payment due today — invoice #{InvoiceNumber}

Hi {Name},

Quick reminder that invoice #{InvoiceNumber} ({Amount}) is due today.
Payment details: {PaymentDetails}

Thanks,
{YourName}

Overdue (polite request for payment date)

Subject: Quick check-in on invoice #{InvoiceNumber}

Hi {Name},

Hope you’re well. Invoice #{InvoiceNumber} for {Amount} was due on {DueDate}.
Could you please confirm the expected payment date?

Payment details: {PaymentDetails}

Thanks,
{YourName}

AP redirect (polite and effective)

Subject: Who in AP handles invoice #{InvoiceNumber}?

Hi {Name},

If you’re not the right person for invoice #{InvoiceNumber} ({Amount}), who in Accounts Payable should I contact?
Happy to resend the invoice or any supporting docs.

Thanks,
{YourName}

Polite but effective (one sentence that increases replies)

Add this line when you’re getting vague replies: “Can you confirm the payment date so we can close this out?”

FAQ

Keep it short, include invoice # and due date, add payment details, and ask them to confirm the payment date.

Polite Payment Reminder Email Template (Professional, Not Pushy)

Polite subject lines

Email templates

Polite but effective (one sentence that increases replies)

FAQ

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