Upfront Deposit Payment Request Email Template

Requesting a deposit upfront requires clarity and confidence. Use this concise email when you need a partial payment prior to starting work or shipping goods.

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Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}} and deposit {{Amount}}
Due date {{DueDate}} clearly stated
Pay link {{PayLink}} or ACH/wire details
Consequences for missed deposit (briefly noted)
Your contact: {{YourName}}, {{Company}}

How to use

Copy/paste template

Hi {{Name}},

Invoice #{{InvoiceNumber}} for the deposit ({{Amount}}) is attached.

Please pay via {{PayLink}} by {{DueDate}} to confirm the project schedule.

Let me know if you have questions.

Thanks,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If not paid by {{DueDate}}, pause all work and resend the request.
Don’t start project before deposit clears.
For returning clients, offer a direct pay link for speed.
Don’t negotiate deposit after work begins.

FAQ

It’s standard for new relationships or sizable projects. Deposits protect cash flow and show client commitment.