Payment Reminder Email After Approved Work

After receiving client sign-off, reinforce your payment expectation to smooth the transition from approved work to timely settlement—before it ever becomes overdue.

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Starter

$39

One-time payment for a basic reminder pack.

Generate base pack

Pro

$89

Full multi-email sequence plus templates and variations.

Generate an overdue reminder pack

When to use / when to send

Checklist / what to include

Reference to the approved work/project and completion date
Invoice #{{InvoiceNumber}} and {{DueDate}}
One clear request: Can AP confirm payment is scheduled?
Pay link {{PayLink}} if possible for instant payment
Reply-by date {{ReplyByDate}} and phone {{Phone}} for urgent questions

How to use

Copy/paste template

Hi {{Name}},

Now that {{ProjectName}} has been approved on {{ApprovalDate}}, just confirming invoice #{{InvoiceNumber}} (due {{DueDate}}) is queued for payment.

If it’s possible to pay now, here’s a quick link: {{PayLink}}. Please confirm, or reply by {{ReplyByDate}} if you need anything further.

Thanks for your business,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

Do not escalate until invoice is actually overdue
Always link approval date/project for context
If no reply, follow with an overdue reminder after the due date passes
Don’t re-request confirmation multiple times before due date
If project changes, clarify what’s included in payment

FAQ

Yes, it sets a professional expectation and can catch issues before accounts drift into late territory.