Reminder Email: Invoice Approaching Grace Period End

Sending a reminder just before the grace period closes helps nudge payment while staying solution-focused. Use this template to prompt immediate action or get an exact payment date.

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One-time payment for a basic reminder pack.

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Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #[InvoiceNumber], [Amount], original due [DueDate]
Grace period end date communicated
Single pay link: [PayLink]
Ask: pay now or confirm exact date
Your name and company

How to use

Copy/paste template

Hi [ClientName],

Invoice #[InvoiceNumber] for [Amount] was due [DueDate]. As our grace period is ending soon, please complete payment via [PayLink] or reply to confirm the date payment will be released.

Let me know if you have any questions.

Thank you,
[YourName]
[Company]

Follow-up plan + common mistakes

If no reply by grace period end, send the late fee or escalation notice immediately
If customer replies with anything but a date, clarify and request exact date again
Don’t keep extending the grace period without real consequence
Avoid emotional or apologetic language—stick to facts, action, and the deadline

FAQ

Yes—referencing it adds a sense of urgency and clarifies when late fees or escalations start.