Reminder Email for Invoice Approaching Grace Period End

A reminder sent just before your invoice’s grace period ends can set clear expectations for payment. Use this template to alert clients that the grace period is almost over and reinforce the deadline or get a confirmed payment date.

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One-time payment for a basic reminder pack.

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Full multi-email sequence plus templates and variations.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, {{Amount}}, and your original due date {{DueDate}}
Clarify when the grace period ends (date)
Pay link {{PayLink}}
Reply-by date {{ReplyByDate}} to avoid late fees or escalation
Your contact info and best phone number

How to use

Copy/paste template

Hi {{Name}},

Invoice #{{InvoiceNumber}} for {{Amount}} was due {{DueDate}}. Our grace period for this invoice ends soon.

To avoid late fees or escalation, please pay via {{PayLink}} or reply with the date payment will be released.

Please reply by {{ReplyByDate}}.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If the grace period expires with no payment, move directly to late fee or escalation protocols
Confirm any scheduled payment date immediately in writing
Don’t extend the grace period repeatedly
Don’t provide ambiguous deadlines—state the grace period date clearly
Don’t hide consequences: signal next steps if unpaid

FAQ

Send it 1–2 business days before the grace period’s final date for maximum effect without feeling impatient.