Overdue Invoice Reminder: Grace Period Expiry Email

If the invoice remains unpaid as the grace period ends, use this message to confirm consequences and push for immediate action. The goal is to clarify next steps, including late fees or escalation.

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When to use / when to send

Checklist / what to include

Invoice #{{InvoiceNumber}}, original due date {{DueDate}}
Amount now due {{Amount}}, reference to ending grace period
Link to pay {{PayLink}}
Request immediate payment or a new commitment date
State the impact: late fee or escalation if not resolved

How to use

Copy/paste template

Hi {{Name}},

Invoice #{{InvoiceNumber}} (due {{DueDate}}) is still outstanding. The grace period ends soon and {{Amount}} will be subject to late fees or further steps.

Please complete payment via {{PayLink}} or reply with your scheduled payment date.

If we do not hear back by the end of the grace period, policy-based actions will apply.

Thank you,
{{YourName}}
{{Company}}

Follow-up plan + common mistakes

If they give a date, reply confirming terms and follow closely.
If no reply by grace period end, apply late fee/escalation as promised.
Only send one grace period ending notice—do not repeat.
Don’t apologize for enforcing your policy.
Don’t remove or extend the deadline after it’s stated.

FAQ

Send it on the last day or one day before your policy-based grace period expires—no earlier or later.